Mail Room Management
Mail Room Management

Corporate mailroom is an all encompassing mail processing service that enables your business to concentrate on what you do best and safe in the knowledge that, your correspondence is being handled by experts.

SuperSeva’s Mail Room Management  forms the central hub of communications between you, your customers and suppliers. We realize your mail contains anything from cheques, bills & orders to business-critical correspondence. It may also include your employees’ mails.

SuperSeva’s Mail Room Management can help you optimize the efficiency of your mailroom and ensure your postal operations run smoothly.

How can SuperSeva’s Efficient Mail Room Management benefit your business?

  1. It frees up your staff for more profitable tasks.
  2. It relieves you from the cost, effort and time of administering your own mail service. The costs associated with handling important business post can be very high when you add up all of the staff and overhead costs.
  3. Your mail is processed and carefully recorded before being posted into the mail delivery system, so it is easy to monitor.

What do we offer in Mail Room Management?

  1. On-site mailroom
  2. Inbound mail management
  3. Secure screening of mail and goods
  4. Outbound mail management
  5. Despatch management of mail and courier items
  6. Sortation to department level
  7. Inter-site mail distribution across branch networks
  8. Cost-effective postal services
  9. Print and stationery management
  10. Query resolution
  11. MIS & Reporting
  12. Vendor management

Mail Room Management for inbound and outbound mails

Inbound and Outbound mails are the mails/couriers/parcels/posts etc., received in the central mail room, located within the office. A database of all inbound and outbound mails are created and the following details are captured:

  1.     Category of the mail
  2.     Sender
  3.     Receiver
  4.     Date and time

Our Inbound Mail Management Service includes:

  1. Sorting mails according to the receiver
  2. Distribute to the concerned receiver
  3. Update delivery status

Our Outbound Mail Management Service includes:

  1. Sorting mails according to the destination
  2. Courier them using our vendor or use any other service provider of the Client’s choice.
  3. Update delivery status
  4. Support for information on any mail

We also manage the mails between your central Office and your branch offices. This helps the organization in :

  1. Having complete control of all mails getting into and going out of their system.
  2. Instant track of any mail needed.
  3. Trained staff to help organizations optimize the efficiency of their mailroom
  4. Allow communications to run smoothly.

The benefits of outsourcing this non-core function are:

  1. Professional support in managing your mails
  2. No hassles of having to deal with multiple Service providers
  3. Easy monitoring and control of all incoming and outgoing mails
  4. Centralized mail processing
  5. Improved traceability and compliance
  6. Improved service levels and reliability
  7. Increased efficiency through the latest mail innovations
  8. Cost-effective solutions tailored to your needs
  9. Release valuable resource, improving productivity
  10. Enhanced service levels
  11. Improved security and quality control

For more details on SuperSeva Services visit our website

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